Dear Presenters,
This document is NOT intended for presenters of:
. Tutorials . Videos
. Workshops . Panels
. Doctoral Consortium . Interactive Experience
Preparation for the presentation of the above submissions should be
done in consultation with the relevant chair.
These instructions are intended to provide advice to speakers
presenting in either the conference parallel tracks or during the
poster sessions. If you have ever attended a conference then you have
also witnessed poor presentations- and if you've attended lots of
conferences then unfortunately the chances are you've experienced a
correspondingly large number of 'failed' presentations. In
conferences, we sit through presentations that confuse, speed through
difficult ideas, mumble and drone. What does the audience at INTERACT
2001 want? Simply presentations that present interesting work clearly
and thoughtfully. We hope these instructions help you to achieve this.
1. PARALLEL SESSIONS
The following submission types will be presented in the parallel
sessions:
. Long Papers
. Short Papers
. Laboratory and Organisational Overviews
. Professional Practice and Experience
How are the parallel sessions structured?
In most cases there will be four parallel sessions. Most parallel
sessions are 120 minutes long and some parallel sessions are 90
minutes long.
How much time will I have for my presentation?
* The time for your presentation:
Full Papers
Total 30 minutes; 20 minutes for your presentation, and 10
minutes for questions from the floor.
Short Papers
Total 15 minutes; 10 minutes for your presentation, and 5
minutes for questions from the floor.
Professional Practice and Experience
Total 30 minutes; 20 minutes for your presentation, and 10
minutes for questions from the floor.
Laboratory and Organisational Overviews
Total 45 minutes including questions from the floor.
What will happen if I run over time?
Each session Chair is instructed NOT to allow individual presentations
to run over time. Be considerate of the Chair and your fellow speakers
and ensure that your talk is well within the time limits.
What should I aim for when I prepare my talk?
* It may help your audience if your presentation takes into account
both title of your session and the other presentations in the session.
* Consider your audience to be 'curious generalists'. Avoid being too
general (and not satisfying the curious) or too specific (and
confusing the generalists). Consider what you wish the audience to
take away from your talk and make sure this is communicated clearly
and simply.
* Be honest! Try to share your experiences. If you don't have all the
answers then explain why not. This is not the time for marketing and
promotion.
* Don't over or under use visual presentations. Prepare presentations
that aid the audience in understanding your main points. Avoid lots of
detail- after all, they can read your submission in the proceedings if
you convince them its interesting! Avoid small images, visually
complex or poor quality images. Illegible handwriting is not courteous
to your audience. Similarly, poor grammar or spelling is to be
avoided. Recognise that not all speakers may be native English
speakers and may have trouble following your talk.
* Make sure your points are clear on the overheads and the talk
elaborates on them.
* Aim to make three or four points per slide, with each point being
made in less than 10 words.
* Use highlighting if it helps bring out keywords or phrases.
* If additional speakers aids (like note cards or outlines) help then
use them.
* Practice your presentation. Try it out on friends and
colleagues. Check that you run to time and leave the audience with an
appreciation of your major points- again, be clear what you wish the
audience to learn from your talk.
Also, in case of using over head projectors:
* Use a large (at least 20 point) open (e.g.. sans serif) type face.
* Use generous borders so that all material on the projects onto
the screen at once.
What about presenting my talk?
* Test out your presentation materials in the practice room (or
the preparation room), preferably the day before.
* Go to the room in which you are scheduled to talk 15 minutes prior
to the session's start. Here you will meet with the Chair of your
session.
* The Chair will introduce you at the start of your presentation so
come with a short biographical sketch to give your session's Chair
when you meet.
* Aim for a lively and interesting talk- you have something to say
that the audience wants to hear.
* Help the audience: state the objective of your talk clearly and
return to this objective throughout; structure your talk and tell the
audience what the structure is.
* Throughout the talk maintain eye-contact with your audience.
* Link your conclusions back to your stated objective.
* Finish up by thanking the audience and the Chair.
On what medium should I prepare my presentation?
The following will be available for all parallel sessions:
* OHP
* XGA (1024*768) std Data/Video projector
* VCR (NTCS/VHS)
Other equipment is only available if you have already organised this
with the conference secretariat:
interact2001@eie.eng.osaka-u.ac.jp
If you have not already notified the conference secretariat what
medium you would like to use for your presentation, please advise them
NOW by email.
2. POSTERS
When do I have to be presented at my poster?
During lunch of EITHER Wednesday (7/11) or Thursday (7/12). Your
allotted
day will be listed in the final programme received at registration
desk or
you will also be able to find the final programme at
http://www.interact2001.org .
How much space will I have for my poster?
You can use 1.2m(W)*1.2m(D) space for presentation. Your poster will
be
displayed on a board 1.2m wide and 1.8m high.
What about preparing my poster?
Prepare for your poster that aids the audience in understanding your
main points. Although you can place more detail on posters than would
normally be placed on a presentation slide, avoid very small or poor
quality images.
* Your poster does not need to 'stand alone'. As you will be available
to talk about your poster keep to the major points.
* Use the relevant medium, posters should not be just a paper posted
on the wall.
* Use graphics and the 2D space to maximum advantage.
* Use highlighting if it helps bringing out keywords or phrases.
* To assist exchange and collaboration, make sure your contact details
are listed on the poster.
What about presenting my poster?
* Go to the poster area before the first session of the day and erect
your poster. Ensure that your poster can be set up in no more than 10
minutes.
* Share your experiences- posters present work in progress so be
prepared to talk through why you did what you did, and where you wish
to go from here.
* If possible, bring extra business cards with you to hand out to
interested delegates.
* Dismantle your poster at the end of the last session of your
allotted day.
*If you need power supply (AC100V/20A max) or a folding desk for your
presentation, please send request e-mail to following staffs
immediately. Jun Itoh: local arrangement staff
(labjun@ptl.sony.co.jp), Kunikazu Suzuki: local arrangement staff
(suzuki525@oki.co.jp) and Hiroaki Yano: poster
co-chair(yano@kz.tsukuba.ac.jp).
Michitaka Hirose
Program Chair, INTERACT 2001
